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VIZit Enhances SharePoint Search

Friday, August 31, 2012
posted by alice

SPTechweb Newswire recently highlighted the general release of Vizit 5 in its blog post “Vizit Introduces Vizit 5.”  Vizit provides content visualization, search and social collaboration solutions for Microsoft SharePoint.  The new release allows users to find and share specific passages or exhibits within documents.

While Vizit 4 included search previews, which allowed users to view the actual document in the search results, Vizit 5 takes it a step further:

“Vizit 5 extends search by offering Best Bets. Vizit 5 carries the search terms into the document, opens the document to the most relevant page, and makes it easy for people to use the highlighted search terms to find the item they seek.”

Other features of Vizit 5 enhance SharePoint’s social collaboration functions.  For example, users can extract content and bring it into Yammer conversations.  Content extracts can also reside in collaborative workspaces, so repeated searches of document libraries are reduced.  Vizit 5 also addresses Digital Rights Management by integrating  a watermark feature for content viewing, while also restricting editing, downloading and printing.

Vizit 5 brings a visual element to the powerful search and navigation experience provided by Semaphore for Microsoft SharePoint, the Enterprise Content Intelligence Platform by SmartLogic.

Ken Toth, August 31, 2012

Sponsored by ArnoldIT.com, developer of Augmentext

 

New SharePoint Client Type Parameter

Friday, August 31, 2012
posted by alice

New features for SharePoint 2013 are popping up all the time and beta testers are already exploring how to manipulate them to their advantage.  Search Space from MSDN played around with a new parameter and wrote up their findings in “About the ClientType Parameter in the SharePoint 2013 Search REST API.”  It is a new type of parameter I have never heard of, but it does have an important task:

“The client type parameters is used to tag a query with a value defining the source application that initiated the search query. This tag is then used by query logging and reporting to differentiate the sources of search requests.”

If you are curious how the client type parameter is used the article provides and example and it also explains what it is useful for:

 “When viewing Query Health Reports within the Search Service Application; you can filter reports shown according to the available values for client types. This is useful when following trends of usage and load from different search consumers.”

The article is another smart and useful tip about how to use the new 2013 version of SharePoint.  Search for the upgrade already has many improvements, but as the old saying goes “two steps forward, one step back.”  Just remember that an ISV like Smartlogic may be the best SharePoint solution.

Ken Toth, August 31, 2012

Sponsored by ArnoldIT.com, developer of Augmentext

New Update on SharePoint 2013 Search

Thursday, August 30, 2012
posted by alice

Little tidbits have been occasionally popping up on the Web about what to expect for SharePoint 2013 search.  Learning SharePoint wrote “SharePoint 2013-The New ‘Result Sources’ for Search Results.”  The feature called “Scopes” has been replaced by something called “Result Sources.”  The old feature is gone, but the “All Sites” and “People” are still available.  Search Scopes was integrated into Federated Search.

Results sources are a combination of Federated Search and Scopes for one cohesive search.  It is annoying that users will have to learn a whole new search aspect, but maybe it will solve some of the issues SharePoint 2010 search has.  There are some pros:

·      “Result sources make it easier to search remote sources including other SharePoint farms.

·      You can create complex Search queries to restrict results to a subset of content.

·      There is a new query builder to help build a “Query Transformation. With Query builder you can now define any type of managed property inclusion or exclusion.

·      Query builder also lets you add Custom Sorting for your results

·      You can test the results for your Query from the query builder itself”

And only a few negatives:

·      “You cannot add a Result Source in a Drop-down next to search box.

·      Users cannot quickly add Rules to create a Search scope”

The real test will come when SharePoint 2013 is finally deployed.  If Result Source proves to be less than what it is advertised as, you can always turn to Smartlogic and its Semaphore Content Intelligence Platform.

Ken Toth, August 30, 2012

Sponsored by ArnoldIT.com, developer of Augmentext

 

Take Away the Tedium and Make Search Actually Work

Thursday, August 30, 2012
posted by alice

SharePoint search works only as well as it is programmed.  The out-of-the-box solution works well, but it needs some help.  If you are a SharePoint developer and you do not know how to improve the collaborative content platform’s search, Axceler wrote, “5 Tips for Turning a SharePoint 2010 Search Center Into a Find Center.”  SharePoint is a warehouse for data, a team portal, and also a searchable database.   The article outlines the best way to make SharePoint more of searchable database is to make it someone’s job duty to administrate search.  If someone is solely concentrating on fixing search problems, then content can be found quickly and efficiently.  Also never doubt the power of a system plan.  Outline what you need, who will be using it, and the scope of what needs to be searched.  Build a great system that is constantly monitored and tweaked to prevent blackouts and solve problems before they arise.

Lastly, always teach people how to search:

“Users should know how to use the refiners on the search results page, and within the search bar itself (for example, typing author: Jane Austen when searching for documents by Jane Austen). Also, you might be surprised at how many users don’t know how to use (or even access) the Advanced Search page. I once gave an impromptu demo to a group of very tech-savvy, longtime SharePoint users on this particular feature, because I discovered that most of them had never bothered to click Advanced on any of the search pages.  They should also know about the importance of tagging content and improving their documents’ metadata…”

A search function is just as important as a governance plan.  Without one how will you find your content?  One key thing the forgot to mention is that sometimes the out-of-the box SharePoint search may not be enough.  A third party ISV like Smartlogic may be the key for better findability.

Ken Toth, August 30, 2012

Sponsored by ArnoldIT.com, developer of Augmentext

 

BA Insight and SharePoint Empower Search Applications

Thursday, August 30, 2012
posted by alice

Search is a powerful tool and the people at BA Insight know it.  Legal IT Professionals caught onto the most recent news feed about the FAST Search and SharePoint IVS in, “Global Law Firm DLA Piper Leverages SharePoint and BA Insight to Build Foundation for Search-Based Application”  DLA Piper is a headlining, global law firm and it has laid the foundation for search-based applications for SharePoint and BA Insight’s search technology.  The global law firm bought several of BA Insight’s products for the project: Longitude SharePoint Connectors for back-end systems, Longitude Search and Preview, and TotalView.

DLA Piper has big plans for the software:

“DLA Piper turned to BA Insight in order to build an agile foundation for a Client and Matter Portal and other SBAs to support various practice groups with unique information management needs. BA Insight and FAST Search for SharePoint replaced the existing search platform that DLA Piper had used for many years. “When we started to dig into our evaluation, we realized that BA Insight’s platform is beautifully architected for search-based apps,” said Michael Tominna, Senior Manager of Web and Search Systems at DLA Piper. “We also really liked the BA Insight team and felt we could work well together on creating a new generation of search tools.”

Powerful search tools are in high demand with predictive coding analytics for litigation research making headway in legal communities.  Legal firms are researching the best possible tools for their practice.  This is the start of something big.  Smartlogic’s Semaphore Content Intelligence Platform is another third-party SharePoint product that enriches search and increases findability.

Ken Toth, August 30, 2012

Sponsored by ArnoldIT.com, developer of Augmentext

Getting Ready for SharePoint 2013

Wednesday, August 29, 2012
posted by alice

Eric Harlan, a SharePoint Premier Field Engineer for Microsoft, recently blogged the tech requirements to beta-test SharePoint  2013, “SharePoint 2013 Prerequisities Download.” He provided links to individual installs so that you can work around any failures in the general install:

“Here goes:

Windows Server AppFabric http://go.microsoft.com/fwlink/?LinkId=235496

Update for the .NET Framework 4 (KB2468871) http://go.microsoft.com/fwlink/?LinkID=220903

Microsoft WCF Data Services http://go.microsoft.com/fwlink/?LinkId=234151

Microsoft SQL Server 2008 R2 SP1 Native Client http://go.microsoft.com/fwlink/?LinkId=228086

Windows Identity Foundation (KB974405) http://go.microsoft.com/fwlink/?LinkID=226830

Microsoft Sync Framework Runtime v1.0 SP1 (x64) http://go.microsoft.com/fwlink/?LinkID=224449

Windows Management Framework 3.0 (CTP2) http://go.microsoft.com/fwlink/?LinkID=233187

Microsoft .NET Framework 4.0 http://go.microsoft.com/fwlink/?LinkID=215384

Windows Identity Foundation v1.1 http://go.microsoft.com/fwlink/?LinkID=220684

Microsoft Information Protection and Control Client http://go.microsoft.com/fwlink/?LinkID=219568

Harlan notes that this list is subject to change.  Once SharePoint 2013 is up and running, you can be sure that SmartLogic’s Semaphore for Microsoft SharePoint will be ready to work with it.

Ken Toth, August 29, 2012

Sponsored by ArnoldIT.com, developer of Augmentext

Going from Search to Find in SharePoint 2010

Wednesday, August 29, 2012
posted by alice

Using a Search Center in SharePoint 2010 is no guarantee that an end user will find relevant documents and applications.   Axceler, a leader in SharePoint migration and governance,  recently posted a blog entry by guest blogger Andrea Bichsel entitled “5 Tips for Turning a SharePoint 2010 Search Center into a Find Center.”

Bichsel’s tips range from fairly easy to implement to large-scale projects, which, depending on the individuals involved, may or may not result in a useful end.  SharePoint tagging and metadata can be so user-defined that monitoring standardization consumes a lot of valuable time.

Appointing a search administrator with a defined role is one of the simpler tips Bichsel includes.  It needn’t be a full-time job, just a point person that everyone in your organization can identify, who is responsible for monitoring and making changes.

For example:

“At least weekly, the Search Administrator appointed in the first step above should view the Web Analytics Reports. Note that the search-specific reports only appear at the site collection level, not the web application level (although you can see the Number of Queries report at the web application level). The most important report to review here is the Failed Queries report, which will help you identify keywords, Best Bets, and synonyms that you should add. Todd Klindt has a helpful blog post about viewing and analyzing Web Analytics Reports.”

Two of Bichsel’s tips are major efforts:  Planning Your Search System and Educating Your Users.  The eight steps under Planning Your Search System include many features that are built into Semaphore, SmartLogic’s  Enterprise Content Intelligence Platform.  You don’t have to reinvent the wheel.

Ken Toth, August 29, 2012

Sponsored by ArnoldIT.com, developer of Augmentext

Upcoming Training Opportunities on Becoming a Power End User

Wednesday, August 29, 2012
posted by alice

An upcoming SharePoint course is outlined in the MindSharp.com post, “SharePoint 2010 Power End User.” For end users and business users looking to expand their SharePoint knowledge, the course aims to increase user efficiency and productivity with the SharePoint system. A course overview is provided:

“Mindsharp’s SharePoint End User Course will equip you to be more productive and work more efficiently in SharePoint. This is a 4-day course that combines the Site Member and Site Owner courses, providing comprehensive training. After an introduction to SharePoint 2010, you will learn many practical tools, from site creation and deletion to creating and managing lists and libraries. For a complete listing of topics discussed, take a look at the syllabus. Get the most out of SharePoint, and register for the End User Course.”

An online option and an instructor-led course are available. A handful of courses are available through the rest of 2012. Becoming a power user is no doubt a boost for you and your organization. However, the nearly $2,500 price may be out of reach for some users. One way to bypass the need for extensive training is to employ a third party solution that enhances the SharePoint system while adding a friendly user interface. One application worth a second look is the Semaphore Content Intelligence Platform from Smartlogic.

Ken Toth, August 29, 2012

Sponsored by ArnoldIT.com, developer of Augmentext

Upcoming SharePoint 2010 Training Opportunity

Tuesday, August 28, 2012
posted by alice

SmartPathLLC.com recently posted their upcoming SharePoint training days. Details of the workshops are outlined in the post, “SharePoint 2010 Training – I and or II – For Users – Fully Instructor Led Power Learning.” There are multiple classes available through the next year, but only five seats are available per class. The educational experience is explained:

“You can use these classes to accumulate knowledge so you can eventually sit for the SharePoint 2010 Certification MOS: Exam 77-886. If you want to be certified in SharePoint Desktop, see the Certification on-line lab exercises and training you can do in addition to this training. That way you can practice it through virtual labs after you are finished training. We also offer a two day instructor led class in SharePoint Designer.”

The workshop investment may be worth the $400 price tag if you’ll be in the Bellevue, Washington area over the next year. But you may find more value by investing your resources in a third party solution that can extend SharePoint capabilities. The Semaphore Content Intelligence Platform is a comprehensive and tightly integrated platform, and we like the support and training services in their Knowledge Zone built for the self-studier or community learner.

Ken Toth, August 28, 2012

Sponsored by ArnoldIT.com, developer of Augmentext

How to Fix a Stalled Newsfeed in SharePoint 2013 Preview

Tuesday, August 28, 2012
posted by alice

In “SharePoint 2013 Preview Newsfeeds Showing Nothing,” Mark Priem helps troubleshoot a stagnant newsfeed issue he experienced with the coming SharePoint release. Priem sent a post out in the preview version’s social feature only to find no response over the next day. The author explains the issue:

“A day goes by but, nothing happens… What is going on here? You check your feed but it keeps saying ‘We’re still collection the latest news. You may see more if you try again a little later.’ There must be something wrong here. When you crank up the ULS logs to verbose on the Microfeeds and User Profiles categories in the ULS logs:

‘Microfeeds’, ‘User Profiles’ | Set-SPLogLevel -TraceSeverity Verbose

You will find a strange message stating the User Profile Service Application Proxy is not available.”

Priem explains that the problem in this case is that MySites are hosted in a different application pool than the UPA service application. He offers a couple of solutions, including granting the application pool account hosting the UPA SharePoint Permissions through Central Admin.

SharePoint is a powerful system and the new social features are exciting. But we also understand that troubleshooting and workarounds, like Priem’s, are sometimes needed. To cut back on time spent troubleshooting, consider adding a comprehensive and integrated third party solution. With Semaphore Search Web Parts, Term Store Integration, the ability to classify content in any list (including publishing sites), it is worthy to take a second look at Smartlogic. You can read about the Semaphore solution for Microsoft SharePoint here.

Ken Toth, August 28, 2012

Sponsored by ArnoldIT.com, developer of Augmentext